PHILLIS MSUKU
Finance Manager
Lilongwe
Summary
Experienced finance manager with more than seven years of continuous work experience in preparing, analyzing, presenting and interpreting high-quality financial reporting. Proficient in formulating, and implementing financial policies and procedures, budgeting and resource utilization to improve the efficiency and effectiveness of operations while mitigating risk. Ability to lead and coordinate various projects' branch offices and delivering timely high-quality financial reporting.
Overview
10
10
years of professional experience
12
12
years of post-secondary education
1
1
Language
Work History
Finance Manager
Projex Group Limited
Lilongwe
07.2020 - Current
- Facilitated the implementation and training of a new cloud accounting system which has reduced monthly reporting period to five days and increased accuracy of reports
- Preparing, reviewing, and presenting monthly detailed and comparative financial reports to directors and entire management
- Preparing and managing large capital expenditure budgets to for various projects to be within approved budgets
- Reviewing payment vouchers to identify financial discrepancies where applicable
- Managing weekly and monthly cashflow projections and assisting production departments with required financial resources
- Preparing and submitting bank queries and all credit facilities applications
- Monitoring all movements of funds within organization to improve on resources allocation
- Analyzing and monitoring various financial risks and recommend improvements
- Performing monthly general ledger reconciliation and balance sheet reconciliation
- Acting as point of contact in matters related to clients, suppliers, and banks
- Handling queries for local and international funds transfer payments
- Preparing monthly reconciliation of local and foreign currency bank accounts and take corrective actions on deviations
- Proper coordination, recording and filing of financial and confidential documentation
- Managing diversity of business streams to grow revenues
- Monitoring month-end datelines for reports on projects from site offices
- Performing routine audits in various branch offices
- Monitoring internal procurement and disposal committee by ensuring all measures and policies are in line with internal controls
- Timely preparation of audit files and liaising with external auditors during audits
- Assisting Finance Director in monitoring financial reporting standards and tackling variance
- Maintaining fixed asset register and considering monthly depreciation charges
- Handling of inventory management system and reconciliations
- Reviewing payroll of 467 staff members and any other related deductions
- Supporting various departments with operations management by making efforts to increase production resulting into increased revenues
- Keeping custody of safe register and Check book register
- Delegating authority for receipts, funds disbursement, banking, and custody of funds
- Coordinating accounts payable and receivable operations, keeping accounts current and liabilities paid on time
- Enforcing sound payment procedures to maintain adequate control over funds
- Training new and existing staff members in various financial procedures in preparation for job requirements
Finance Officer
Projex Group Limited
Lilongwe
08.2016 - 06.2020
- Collaborated with heads of departments to define standards, policies and procedures to meet organization's goals
- Monitored cash flow projection requirements from various departments and coordinated financial resources
- Conducted daily cash counts from sales department and managed petty cash
- Prepared invoices for customers and clients and followed up on overdue invoices
- Prepared local and foreign currency payments for specialised materials and equipment
- Managed general expense requisitions, processed accounts payables, and operational payments
- Ensured office procurements are in line with documented policies and procedures
- Ensured proper filing of payment vouchers, checks, cash, and other important payment documentation in accordance with projects’ codes
- Reviewed expenditure receipts and posting them to correct general ledger accounts to ensure compliance with set internal controls procedures
- Participated in preparation of large expenditure budgets
- Ensured compliance with tax laws regarding all tax incentives VAT, WHT, PAYE, TEVET Levy, FBT, and Provisional tax
- Prepared and submitted annual returns
- Proper coordination and filling of financial and confidential documentation
- Assisted HR in preparation of payroll and salary deductions
- Liquidation and reimbursement of payment vouchers
Finance Intern
Urunji child-care Trust
Lilongwe
02.2014 - 07.2015
- Prepared and posted financial journal entries using technically relevant software
- Analyzed vouchers against donor grants' terms and conditions and various laws, rules, and regulations
- Filling out documents
- Prepared expenditure reports
- Undertook general administration tasks
- Managed petty cash
- Prepared company tax returns and other financial filings
Education
Bachelor of Applied Accounting - Accounting, Auditing, And Information Systems
Malawi College of Accountancy
Lilongwe Campus 07.2017 - 12.2020
Diploma in Accounting - Accounting
Institute of Chartered Accountants in Malawi
Lilongwe 01.2012 - 07.2016
Malawi School Certificate of Education -
Padre Pio Secondary School
Lilongwe 01.2004 - 12.2007
Skills
Strong reporting skillsKeen to learn and impart skillsLeadership skillsAbility to adapt to change easilyTeamwork spiritAbility to work under pressureAbility to deal with stressful situations calmly and processionaryQuickBooks Enterprise onlineInternet bankingMicrosoft 365
Financial analysis
KPI management
Coaching and training
Cash handling expertise
Expart in account coding
Cost control and reduction
Written and interpersonal communication
Timeline
Finance Manager
Projex Group Limited
07.2020 - Current
Bachelor of Applied Accounting - Accounting, Auditing, And Information Systems
Malawi College of Accountancy
07.2017 - 12.2020
Finance Officer
Projex Group Limited
08.2016 - 06.2020
Finance Intern
Urunji child-care Trust
02.2014 - 07.2015
Diploma in Accounting - Accounting
Institute of Chartered Accountants in Malawi
01.2012 - 07.2016
Malawi School Certificate of Education -
Padre Pio Secondary School
01.2004 - 12.2007