Chrispine Nantchengwa

• Conducting physical verifications and exercises related to cash disbursements
• Validating the authenticity of all submitted documents to ensure claimed expenditures are legitimate.
• Confirming the existence of all supporting documents for liquidations
• Conducting random confirmatory calls to participants to verify their existence and the accuracy of the provided information.
• Compiling summary reports of expenses.
• Establishing database of documentation supporting the consolidated liquidation on SharePoint

Cash Flow Forecasting

• Prepared accurate cash flow forecasts in consultations with budget holders.

Treasury Management

• Monitored bank account balances to ensure sufficient cash availability at all time

Journal entries

• Managed whole journal management process from preparation to upload, ensuring adequate approvals are obtained before being posted in the system.

Financial Reporting

• Ensured that accurate data recording is done (real time processing)
• Conducted reviews to observe any unusual balances or transactions (in the balance sheet, Income statement and any other report)
• Conducted transactional reviews to identify any errors or mis postings
• Reviewed financial statements and schedules for accuracy, correctness and completeness
• Ensured timely submission of financial reports

Audits

• Ensured that audits are executed effectively including ensuring that documents and responses are provided in time.
• Provided Management Action Plans and ensures they are actioned timely

Risk Management

• Leads in the implementation of risk mitigation measures on the risks identified

Currency Management

• Ensures that exchange gains and losses are properly recorded and accounted for

Taxation

• Ensured that taxes (PAYE, Withholding and FBT) are paid within the legal requirement.
• Ensured that PAYE and Withholding Tax Account reconciliations are done before the next tax payment.
• Ensured proper tracking of VAT claims, timely submission of claims and refunds and timely donor reporting.

Financial data management and reporting

• Reviewed financial data for accuracy, completeness, and integrity to ensure its in line with donor policies and procedures.
• Prepared timely and accurate internal and donor financial reports in line with narrative reports, generally accepted accounting practices but also donor requirements to ensure effective project financial management.
• Prepared monthly management accounts for manager’s review
• Investigated all project variances on budget variance reports and liaise with project managers on timely remedial action to ensure acceptable maximum budget utilization.
• Uploading and posting of transactions in the accounting System
• Ensured well labelled files are maintained for project payment vouchers, liquidations, journals, invoices, receipts.
• Reviewed, reconciled and updated project asset listing, inventory listing and verify to physical assets and inventory respectively.
• Periodically conducted field visits to project sites to appreciate the progress.

Month end procedures

• Prepared timely and accurate bank reconciliations, monthly Project Financial Monitoring Reports; posting accounting transactions; preparing source documents and ensuring that all invoices are accurate and relevant documents for audit are in place; checking and following up liquidations.
• Reviewed and reconciled monthly all balance sheet accounts and their items, investigate to clear all long outstanding items.

Cash flow management

• Prepared monthly financial projections, forecasts and cash requests.
• Monitored the cash and bank balances to avoid projects bank accounts running out of resources.

Staff capacity building

• Provide finance induction to staff in all aspects relating to accounting policies and procedures as well as donors' requirements.

Other

• Process and review payment vouchers for advance requests.
• Tracking outstanding advances and follow up to ensure all are cleared on timely basis
• Processed and reviewed payment vouchers for supplier's payments
• Ensured that taxes were paid within the legal requirement
• Supported Project Managers in developing and consolidating donor and annual budgets.
• Facilitated internal and external audit processes in relation to the project and ensure audit requirements were monitored throughout the project and ensured that audit recommendations were implemented

• Prepared cash disbursement vouchers (CDVs), Journal vouchers, deposit vouchers and issue checks.
• Receive and process all invoices, expense forms and requests for payment.
• Maintaining the cheque register and ensuring safe custody of signed checks until collected.
• Providing safe custody of checks and other valuable documents.
• Manage and disburse petty cash, maintaining account transaction records and supporting documentation.
• Prepare accurate & timely submission of data.
• Maintaining accurate and complete financial records, including ledgers, journals, invoices, receipts,information related to supplies and inventory.
• Ensure that all accounting documents are filed on a timely basis and proper accounting records are maintained and are compatible with standard accounting practice.
• Facilitate approval of employee expense report (EER).
• Timely submission of tax returns to Revenue Authority Conduct field monitoring visits.
• Facilitate field financial report (FFR) review with field team.
• Maintenance of the fixed asset register.
• Maintenance of Cash Books and preparation of bank reconciliations.
• Prepare monthly financial projections, forecasts and cash requests.
• Ensure that programme / projects expenditures are in line with budgets.

• Maintained detailed records of customer interactions, documenting concerns, resolutions, and any necessary follow-up actions.
• Contributed to company growth by upselling products or services when appropriate during customer interactions.
• Increased customer retention with proactive communication and personalized solutions.