Tchaka Jere
Lilongwe,Malawi
Summary
Dedicated [Job Title] highly effective in undertaking administrative and programme management tasks. Manages complex data with excellent organisation. Motivated to achieve outstanding success through prompt communication and helpful approach.
Enthusiastic [Job Title] with [Number] years of experience. Secures team success through hard work, attention to detail and excellent organisation. Shares [Type] knowledge to achieve results.
Customer-oriented [Job Title] with strong history of leading high-performance teams to meet or exceed objectives. Dedicated and hardworking with internal drive to deliver excellence. Tactical team builder with strong background in training and team development.
Accomplished [Type] student, pursuing [Area of study] eager to apply knowledge and gain practical experience. Experienced working in team environments. Reputation for hard work, punctuality and willingness to learn new things.
Reliable [Job Title] with [Type] industry experience. Offers excellent communication and good judgment to effectively meet team needs. Proactive planner and problem solver.
Motivated [Job Title] with [Number] years of experience, recognised for assessing operational needs and developing solutions to save costs, improve revenues and drive customer satisfaction. Resourceful and well-organised with excellent leadership and team-building record.
Enthusiastic [Job Title] with knowledge of resolving customer problems. Works to increase success through effective work strategies and customer service.
Resourceful employee with outstanding knowledge to develop and maintain healthy customer pipeline. Consistently works to attract new business opportunities. Talent in administrative oversight, recruitment processes and customer service improvements.
Organised and dependable [Job Title] with [Number] years of experience. Successful at managing multiple priorities with positive attitude. Willing to take on greater responsibilities to meet team goals.
Overview
12
12
years of professional experience
9
9
years of post-secondary education
Work History
Finance and Administration Officer
Continental Trading Company Ltd
Lilongwe, Malawi
09.2022 - Current
- Organize the preparation, approval and execution of budget and ensure adequate budget control practices
- Develop and maintain sound financial reporting systems to facilitate effective financial management and strong internal control mechanism
- Ensure an effective internal control system is maintained and adhere to statutory and fiscal requirements
- Ensure effective financial management and coordination with all Continental trading ltd partners and financiers for efficient implementation of Continental projects
- Carry out supervision work to ensure that projects financial systems are functioning appropriately, including the periodic review of project financial reports for financial performance with special attention to value for money issues
- Analyze financial and operating data and prepare managements reports, periodic and annual financial statements, management project accounts
- Bank reconciliation
- Administration of Payroll
- Supervision of taxes; WTH, VAT, PAYE and Domestic tax and make sure that they are remitted to MRA in good time
- Administration of Payroll, Pension and Medical scheme
- Checking for accuracy and completeness if information captured in quick books
- Preparation of managements accounts, maintaining book of accounts and updating of ledgers
- Liaise directly with other stakeholders on project administration issues, country specific financial policies and financial reporting matters
- Coordination and guidance regarding planning and organisation of technical meetings, technical assistance, conferences and workshops
- Facilitation of flight booking and hotel reservation
- Coordinate operational support and orientation for all new staff members including short term personnel and consultants
- Ensure office operations are well managed and all facility issues at the country office are resolved in liaison with the Regional Operations team
- Fleet management including; motor vehicle insurance, serving and fuel cards
- Ensure systematic filing of all financial and procurement documents
- Ensure that all financial acquittals are provided on a timely basis and support documentation is sufficient and adequate
- Ensure that all project finance documentation is well prepared and stored in readily available mediums in line with audit standards
- Provide training to project stakeholders and grantees where required in line with Continental financial management policies and requirements
- Maintained accurate records to ensure regulatory compliance.
- Processed staff expenses claims promptly, enhancing employee satisfaction.
- Achieved cost reduction with strategic financial planning.
- Improved internal control mechanisms by conducting regular finance-related training sessions.
- Managed procurement activities with focus on cost-effectiveness.
- Executed risk assessment strategies, minimising potential business threats.
- Liaised with external auditors to maintain transparency in financial matters.
- Monitored company expenditures, preventing budget overruns.
- Tracked tax, invoicing and budget information accurately using QuickBooks.
- Assisted with developing and ongoing control of costing and pricing systems for business goods.
- Prepared detailed models, reports and charts highlighting complex financial information.
Accountant
The Ritz Limited
Malawi, Malawi
12.2021 - 10.2022
- Designing and implementing the accounting system
- Implementing of internal controls
- Writing the policy and operations manual
- Setting the appropriate re-order levels to avoid wastage
- Establishing of payment vouchers, LPOs, cash receipt, transfer documents, internal requisition vouchers, petty cash vouchers and goods received note
- Establishing the relationship with commercial banks to ease electronic transfers and follow up all online banking
- Establishing the proper electronic and shelf filing
- Introduction of good cash management
- Implementing and coordination of all tax activities which includes; PAYE, VAT, WHT, and income tax
- Training management on stock management and control
- Recommendations to management for the best supplies
- Preparation of financial and management accounts
- Introduction of cost cutting measures
Assistant Project Accountant
Foundation for Community Support Services (FOCSS)
11.2015 - 09.2020
- Company Overview: Funded by European Union (EU) & Department for International Development (DFID) with Unite Purpose (Formerly Concern Universal) as implementing partners
- Accountable to provide substantive support for accounting aspects of EU and DFID livelihoods project
- Accountable for the maintenance of accounting related systems
- Accountable to implement accepted methods of accounting and ensure proper internal controls and perform guided assessment of controls related to financial activities, reporting and compliance
- Maintenance of the fixed assets register for the project
- Preparation of bank reconciliation on a monthly basis
- Assist in preparation of variance analysis reports
- Timely submission of activity liquidations
- Assist in the preparation of monthly, quarterly and annual management accounts/ reports, for submission to donors, management & other implementing partners
- Receive and process supplier’s invoices, expense forms and requests for payment on time
- Assist with the preparation of budgets, cash flows and any other financial forecasts
- Support on budget revision or adjustment if required
- Checking field trips expense liquidations, and ensure that any cash not spent is deposited on time
- Assist in preparation of withholding tax and VAT where applicable
- Ensure project funds are being utilized according to laid down procedures
- Ensure Projects assets are properly recorded and secured against risks
- Assist in handling external audits and ensure that all recommendations made by auditors are implemented on time
- Ensure that all filling is done in a timely and accurate manner
- Ensure all employees have contracts and submits time sheets before salary is paid for every month
- Review fuel and other expenditure vouchers and ensure are charged to collect program budgets line items
- Funded by European Union (EU) & Department for International Development (DFID) with Unite Purpose (Formerly Concern Universal) as implementing partners
Risk and Compliance Officer
FINCA Malawi
Blantyre
05.2013 - 10.2015
- Help in Planning, designing and implementing an overall risk management process for the company
- Risk assessment, which involves identifying risks as well as analyzing, describing and estimating the risks affecting the business
- Conducting audits of policy and compliance to standards, including liaison with external auditors
- Help in Risk evaluation, which involves comparing estimated risks with criteria established by the company such as costs, legal requirements and environmental factors
- Ensure adherence to corporate governance involving external risk reporting to stakeholders
- Help to Ensure implementation of mitigating factors to risk such as acquisition of Insurance policies, health and safety measures and other business continuity plans to mitigate risks
- Assisting the Development and reviewing of Board approved compliance policies
- Help in Developing, maintaining and reviewing the company’s compliance program
- Help in Performing compliance reviews and reporting the results to Senior Management and Audit, Risk and Compliance Committee
- Investigating and reporting on compliance breaches, and identifying and documenting agreed upon remedial actions
- Filling Suspicious Transactions Report (STRs) with the Financial Intelligence Unit (FIU) when appropriate
- Help in Producing training manuals, drawing up training programs, training Employees on Anti- Money Laundering (AML) and building risk awareness within the company
Accounts Assistant
FINCA Malawi
Blantyre
11.2012 - 05.2013
- Helping the Finance Accountant to prepare monthly reports
- Updating Cashbook and doing Bank Reconciliations on monthly basis for all FINCA Malawi operating bank accounts
- Processing cheque for the payables and ensuring that they are done timely
- Maintaining Cheque Register for all accounts held at FINCA Head Office
- Clearing Transitory accounts for the Institution’s transitory accounts
- Processing cheques for Loan disbursement
- Reconciling the Petty Cash system for the Head Office
- Processing documents for Tax returns to MRA
- Processing the Introduction of new signatories, this involves collecting signature cards from banks and helping new signatories filling them then delivering them to the required banks
- Posting financial related information into the system
- Filling all Documents according to its order in the box files
- Processing Loan write off for deceased clients and claims for refund from Insurance Company (NICO)
- Making follow up to the banks on issue affecting our Organization’s Bank Accounts
Education
Bachelor Degree - Bachelor's of Applied Accounting Auditing and Information Systems
Malawi College of Accountancy
Malawi 01.2017 - 12.2019
Technician Diploma - Accounting
K & M School of Accountancy
Malawi 01.2009 - 12.2010
Certificate - Financial Accounting
Lilongwe Technical College
Malawi 01.2009 - 06.2009
GCSEs - MSCE
Matipula Pvt Secondary School
Malawi 01.2004 - 12.2007
Skills
- Accounting
Timeline
Finance and Administration Officer
Continental Trading Company Ltd
09.2022 - Current
Accountant
The Ritz Limited
12.2021 - 10.2022
Bachelor Degree - Bachelor's of Applied Accounting Auditing and Information Systems
Malawi College of Accountancy
01.2017 - 12.2019
Assistant Project Accountant
Foundation for Community Support Services (FOCSS)
11.2015 - 09.2020
Risk and Compliance Officer
FINCA Malawi
05.2013 - 10.2015
Accounts Assistant
FINCA Malawi
11.2012 - 05.2013
Technician Diploma - Accounting
K & M School of Accountancy
01.2009 - 12.2010
Certificate - Financial Accounting
Lilongwe Technical College
01.2009 - 06.2009
GCSEs - MSCE
Matipula Pvt Secondary School
01.2004 - 12.2007
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