Summary
Overview
Work History
Education
Skills
Affiliations
Accomplishments
Work Availability
Work Preference
Software
Languages
Websites
Timeline
Generic
Francis Julius Phiri

Francis Julius Phiri

Administrative Assisatant
Mchinji

Summary

I am a dynamic and results-oriented Business Management professional with a proven record of delivering exceptional administrative support, driving operational efficiency. Known for exceptional communication skills and a proactive approach to problem-solving. Eager to leverage my technical skills to drive strategic initiatives within a dynamic organization.

Overview

6
6
years of professional experience

Work History

ADMINISTRATIVE ASSISTANT

Banja La Mtsogolo
Mchinji
07.2018 - Current
  • Provided crucial administrative and clerical support to the Centre Manager, including handling mail, scanning documents, and maintaining accurate records, contributing to smooth daily operations
  • Facilitated monthly staff meetings by preparing agendas, scheduling sessions, and recording minutes, fostering effective communication and collaboration
  • Efficiently managed all incoming and outgoing mail for the Centre, prioritizing and distributing correspondence in a timely manner, enhancing organizational communication and efficiency
  • Effectively managed petty cash, adhering strictly to organizational procedures, ensuring accuracy and accountability
  • Established a welcoming environment by greeting all visitors courteously and professionally, enhancing the organization's reputation for exceptional service
  • Demonstrated strong organizational skills in maintaining effective stock management, optimizing inventory levels to meet operational requirements while minimizing wastage
  • Collaborated with the Centre Manager to develop and implement a cost reduction program, identifying potential savings areas and promoting financial sustainability
  • Actively participated in revenue generation activities by assisting in client registration and fee collection, ensuring proper documentation and secure storage of collected income
  • Demonstrated proficiency in data capturing using Electronic Health Records (EHR) and Client Information Centre (CLIC) systems, ensuring accurate and timely recording of client information
  • Maintained meticulous records of daily client/service data, ensuring compliance with reporting requirements and contributing to evidence-based decision-making.

ADMINISTRATIVE ASSISTANT

Concern Worldwide
01.2017 - 11.2017
  • Cordially greeted and welcomed guests upon arrival, ensuring a hospitable experience from the outset
  • Maintained a friendly and professional front-desk presence, providing excellent service for visitors
  • Proficiently collected and delivered messages, both via telephone and in-person, for off-site staff members, ensuring seamless communication flow and timely information relay
  • Managed orders for stationery, cleaning materials, and office supplies for the Head Office, ensuring consistent resource availability
  • Demonstrated versatility by performing data entry tasks for systems staff as needed, including monthly data entry for stock and fleet management, contributing to the smooth operation of organizational systems
  • Provided essential support in maintaining up-to-date records for current and former employees, ensuring compliance with data management protocols, and facilitating efficient information retrieval
  • Managed accommodation bookings for staff traveling on Concern bookings, efficiently processing invoices for accommodation expenses, ensuring timely and accurate payment processing
  • Facilitated recruitment processes by collating CVs from recruitment drives, and supporting subsequent shortlisting by the HR Officer, contributing to efficient talent acquisition
  • Ensured the smooth functioning of interviews by setting up and booking the interview room, facilitating seamless interactions between candidates and interviewers.

Education

Bachelor of Arts in Business Administration -

UNICAF University

Advanced Diploma in Business Management - Level 6 -

Association of Business Executive (ABE-UK)

Diploma in Business Management - Level 5 -

Association of Business Executive (ABE-UK)

Skills

  • Administrative Support & Coordination
  • Financial Management
  • Filing and data archiving
  • Customer Service
  • Inventory & Stock Management
  • Dedicated Team Player
  • Time Management
  • Highly organized
  • Meeting Arrangements
  • Supervising staff
  • Minute Taking

Affiliations

Association of Business Executives

Accomplishments

  • Scheduling - Communicated with patients through phone, fax, email and in person to schedule appointments and answer inquiries.
  • Billing - Cooperated with Medicare, Medicaid and private insurance providers to establish relationships and resolve billing issues.
  • Data Entry - Reviewed and updated client correspondence files and scheduling database.
  • Coordinated weekly project team meetings and drafted agendas to increase meeting efficiency.
  • Technology Proficient - Developed a strong knowledge of hardware and software while keeping abreast of new applications that increased efficiency and productivity for management and clients.
  • Training - Responsible for training all new employees to ensure continued quality of customer service.
  • Managed inventory and office budgeting for supplies for busy office of [Number] employees.
  • Training - Trained medical billing staff of [Number] employees on the office policies and 3rd party insurance, Medicare, Medi-cal, HMO and PPO billing procedures.
  • Inventory Management - Managed inventory and office budgeting for supplies for busy office of [Number].

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse

Work Preference

Work Type

Full TimeContract Work

Work Location

On-SiteHybrid

Important To Me

Work-life balancePersonal development programsCompany Culture

Software

Client Information Centre (CLIC)

Electronic Health Records (EHR)

Languages

Chichewa
Native language
English
Advanced (C1)
C1

Timeline

ADMINISTRATIVE ASSISTANT

Banja La Mtsogolo
07.2018 - Current

ADMINISTRATIVE ASSISTANT

Concern Worldwide
01.2017 - 11.2017

Bachelor of Arts in Business Administration -

UNICAF University

Advanced Diploma in Business Management - Level 6 -

Association of Business Executive (ABE-UK)

Diploma in Business Management - Level 5 -

Association of Business Executive (ABE-UK)
Francis Julius PhiriAdministrative Assisatant