Euster Namwaza Banda
Lilongwe
Summary
I have more than twelve years’ experience in providing extensive administrative and secretarial services to senior management in big organizations. Experienced with managing complex administrative tasks. Utilizes organizational skills to streamline office operations and enhance productivity. Track record of effective communication and problem-solving to meet team objectives. Experience working in a multicultural environment.
Overview
15
15
years of professional experience
Work History
Senior Administrative Assistant
Public Procurement and Disposal of Assets
08.2017 - Current
- Performing secretarial duties including typing correspondence, confidential minutes, agreements, notices, reports, memoranda from the Director.
- Coordinating Internal and External meetings
- Assisting the Director and other staff with inquiries of administrative or organizational nature;
- Preparation of Board packs and minutes for Subcommittee and Board meetings
- Screening requests for meetings, scheduling and organizing meetings and travel arrangements for Board members, Director and other members of staff.
- Receiving and screening calls and correspondence directed to the Director.
- Answering and screening telephone calls for staff, taking and relaying messages; responds to routine inquiries.
- Receiving visitors and attending to their enquiries before directing them to the appropriate staff member
- Managing minutes of meetings, departmental monthly reports, and general files.
- Requisitioning office supplies and responsible for office tidiness, equipment and stationery.
Program Assistant
Jhpiego Corporation, Affiliate of Johns Hopkins University
01.2015 - 12.2016
- Provide Administrative support to all Nkhotakota District Hospitals and Health centres Officers under Performance Based Initiative programme (PBI)
- Organize the administrative preparation of internal and external meetings, including preparation of business plans and cost estimates
- Managing logistics and warehouse requests and transportation
- Analyze correspondence and requests received, highlight incoming documents and attach background information and identify areas requiring action by the Program Director, drawing attention to important issues.
- Ensure that technical reports and documents conform to USAID standards, rules, practices, procedures and editing style and correct them as necessary prior to submission to the Director of PBI for signature.
- Use appropriate monitoring tools, monitor and ensure deadlines and deadlines are met, and correspondence and requests are analysed and processed as soon as possible for all requests under PBI programs
- To collaborate and implement Business plans in procurement of goods and services.
- Managing the supply chain of goods and services including monthly orders for all centres in Nkhotakota.
Administration Officer
EPOS Health Management, GIZ Health Project
01.2013 - 12.2015
- Petty cash handling and making payments against duly authorized vouchers properly coded and with supporting documents for audit trail.
- Ensuring that office communication systems, cleaning services and security services are working properly and checking all bills and submitting to the Accounts Assistant for prompt settlement.
- Monitor project and programme general accounts and reconciliations.
- Fleet management, including overseeing the logbooks of the drivers, compiling monthly reports with average fuel consumption and line management of the drivers, timely maintenance of fleet.
- File documents electrically and manually and maintain an up-to-date inventory records list
- Ensure timely application and acquisition of work permits and clearance of personal effects, temporary visas for visiting staff and conference participants.
- Follow-up with staff on all HR matters at the station (medical, leave, probation, insurance, separation)
- Assist in the coordination of the performance management process
- Follow up on all contracts ensuring adherence to government policy on statutory deductions
- Supervise the drivers, cleaners, laboratory assistants and office assistant.
Administrative Assistant
International Centre for Tropical Agriculture
01.2010 - 12.2013
- Maintain files of the program research projects funded by CIDA, USAID,
- McKnight Foundation, FAO, EU, IFAD, GIZ
- Initiating Procurement processes including preparation of procurement plan, Bid preparation, Evaluation and contract management
- Preparing Purchase Orders and LPOs
- Retrieve and analyze data, verify accuracy of data documents and make necessary calculations and controls.
- Act as the link between stakeholders and the project
- Producing monthly, quarterly and yearly progress reports
- Controlling budgets versus expenditures
Education
BBA - Secretarial Studies
Pitman
Blantyre, Malawi09-2010
Skills
- Strong analytical skills
- Strong organizational, versatility, ability to multi-task
- Excellent communication skills (oral and written)
- Data Entry skill
- Faced paced environment
- Expense reporting
- Expert time management
- Executive support experience
- Proficient in Microsoft office
- Travel coordination
- Excellent interpersonal skills
- Scheduling and calendar management
Accomplishments
- Assisted management with the training of 1,000 Procurement professionals in Public Procurement.
- Designed a more efficient Excel template to track and manage office personnel calendars and daily meetings.
- Managed inventory and office budgeting for supplies for 200 plus employees.
- Computer Proficiency - Created PowerPoint presentations that were successfully used for business development.
Affiliations
- Association of Administrative Proffessionals in Malawi
Languages
Chichewa
Native language
English
Proficient
C2
Timeline
Senior Administrative Assistant
Public Procurement and Disposal of Assets
08.2017 - Current
Program Assistant
Jhpiego Corporation, Affiliate of Johns Hopkins University
01.2015 - 12.2016
Administration Officer
EPOS Health Management, GIZ Health Project
01.2013 - 12.2015
Administrative Assistant
International Centre for Tropical Agriculture
01.2010 - 12.2013
BBA - Secretarial Studies
Pitman
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