Chrispine Nantchengwa

Cash Flow Forecasting

• Ensures accurate cash flow forecasts are prepared in consultations with budget holders

Treasury Management

• Monitors bank account balances to ensure sufficient cash availability at all time

Journal entries

• Manages whole journal management process from preparation to upload ensuring adequate approvals are obtained before being posted in the system.

Financial Reporting

• Ensures that accurate data recording is done (real time processing)
• Conducting reviews to observe any unusual balances or transactions (in the balance sheet, Income statement and any other report)
• Conducts transactional reviews to identify any errors or mispostings
• Reviews financial statements and schedules for accuracy, correctness and completeness
• Ensures timely submission of financial reports

Audits

• Ensures that audits are executed effectively including ensuring that documents and responses are provided in time.
• Provides Management Action Plans and ensures they are actioned timely

Risk Management

• Leads in the implementation of risk mitigation measures on the risks identified

Currency Management

• Ensures that exchange gains and losses are properly recorded and accounted for

Taxation

• Ensures that taxes (PAYE, Withholding and FBT) are paid within the legal requirement.
• Ensures that PAYE and Withholding Tax Account reconciliations are done before the next tax payment.
• Ensures proper tracking of VAT claims, timely submission of claims and refunds and timely donor reporting.

Financial data management and reporting.

• Reviewing financial data for accuracy, completeness, and integrity to ensure its in line with donor policies and procedures.
• Preparing timely and accurate internal and donor financial reports in line with narrative reports, generally accepted accounting practices but also donor requirements to ensure effective project financial management.
• Prepare monthly management accounts for Project managers review
• Investigate all project variances on budget variance reports and liaise with project managers on timely remedial action to ensure acceptable maximum budget utilization.
• Uploading and posting of transactions in the accounting System on daily basis
• Ensure well labelled files are maintained for project payment vouchers, liquidations, journals, invoices, receipts.
• Review, reconcile and update project asset listing, inventory listing and verify to physical assets and inventory respectively.
• Periodically conducting field visits to project sites to appreciate the progress the project has made.

Month end procedures

• Preparing timely and accurate bank reconciliations, monthly Project Financial Monitoring Reports; posting accounting transactions; preparing source documents and ensuring that all invoices are accurate and relevant documents for audit are in place; checking and following up liquidations.
• Monthly review and reconciles all balance sheet accounts and their items, investigate to clear all long outstanding items, raise the necessary journals, and ensure amounts in balance sheet accounts are correct and well supported.

Cash flow management

• Prepare monthly financial projections, forecasts and cash requests.
• Monitor the cash and bank balances to avoid projects bank accounts running out of resources.

Staff capacity building.

• Provide finance induction to staff in all aspects relating to accounting policies and procedures as well as donors’ requirements.

Other

• Process and review payment vouchers for advance requests.
• Tracking outstanding advances and follow up to ensure all are cleared on timely basis
• Process and review payment vouchers for supplier’s payments, posting transactions
• Ensures that taxes are paid within the legal requirement
• Support Project Managers in developing and consolidating donor and annual budgets.
• Facilitate internal and external audit processes in relation to the project and ensure audit requirements are monitored throughout the project; work with the Project Managers to ensure that audit recommendations are implemented

• Prepare cash disbursement vouchers (CDVs), Journal vouchers, deposit vouchers and issue checks.
• Receive and process all invoices, expense forms and requests for payment.
• Maintaining the cheque register and ensuring safe custody of signed checks until collected.
• Providing safe custody of checks and other valuable documents.
• Manage and disburse petty cash, maintaining account transaction records and supporting documentation.
• Prepare accurate & timely submission of data.
• Maintaining accurate and complete financial records, including ledgers, journals, invoices, receipts,information related to supplies and inventory.
• Ensure that all accounting documents are filed on a timely basis and proper accounting records are maintained and are compatible with standard accounting practice.
• Facilitate approval of employee expense report (EER).
• Timely submission of tax returns to Revenue Authority
• Conduct field monitoring visits.
• Facilitate field financial report (FFR) review with field team.
• Maintenance of the fixed asset register.
• Maintenance of Cash Books and preparation of bank reconciliations.
• Prepare monthly financial projections, forecasts and cash requests.
• Ensure that programme / projects expenditures are in line with budgets.

• Maintained detailed records of customer interactions, documenting concerns, resolutions, and any necessary follow-up actions.
• Contributed to company growth by upselling products or services when appropriate during customer interactions.
• Increased customer retention with proactive communication and personalized solutions.