BEATRICE CHIWEZA - MBA,FCCA, CA(MW)
HEAD OF FINANCE AND SUPPORT SERVICES
LILONGWE
Summary
Highly motivated and resulted-oriented Finance and Operations professional for more than 19 years experience of proficiency in identifying, analyzing trends, partnering with other departmental leaders, Financial statements, Grants Management, Internal and Extrnal Audit facilitation, Financial Management, Treasury Management, Procurement, Administrative, HR management for International NGOs and Micro Finance Institutions. My most recent Career engagements, I have served as a Head of finance and Support Services (Southern Africa Region) at Amref Health Africa, Finance and Administration Manager at Habitat for Humanity International, Senior Programme Accountant and Project Accountants for United Purpose formerly known as Concern Universal. While working for these NGOs, have had the responsibility for implementing sound financial, administrative and Human Resource systems which permitted the said NGOs to acquire and use resources in a manner which complied with donor requirements and which attracted increased donor confidence. I also served at The Malawi Assemblies of God University Council – Chair of Audit & Finance Committee, AG Care – Board Treasure and Trans World Radio – Board member
Overview
7
7
years of professional experience
2
2
years of post-secondary education
Work History
HEAD oF FINANCE aND OPERATIONS- SOUTHERN AFRICA
AMREF HEALTH AFRICA
LILONGWE
2022.01 - Current
- Forecasted trends and recommended improvements based on financial risk analyses.
- Established and enforced controls on revenue and expenses to protect company assets.
- Analyzed financial data regarding product performance and customer performance and developed reports for key stakeholders.
- Evaluated project applications and verified with outline specifications to approve, reject and recommend adjustments.
- Analyzed financial statements against forecasts to prepare high-level variance analysis.
- Assisted with recruiting, interviewing and hiring new department employees.
- Verified compliance of financial policies and accounting procedures against federal regulations.
- Managed day-to-day operations within 10-person finance department for organizAmref Health Africa.
- Generated financial and operational reports to assist management with business strategy.
- Improved resource utilization with data management systems, reducing costs through strategic coordination and contract analysis.
- Partnered with IT and operational leadership to develop financial business plans with detailed benchmarks.
- Policies and Procedures - Review financial policies, procedures and controls in collaboration with relevant management and advise the Group Chief Finance Officer on improvements to ensure a high level of consistent financial performance across the programme.
- Ensure compliance across the programme with approved policies, procedures and internal controls at all times
- Systems development and implementation-Lead in developing, implementing and maintaining good quality, efficient financial systems that are appropriate in the setting and communicate the key controls across the relevant staff in the programme
- Budgeting and Reporting - Manage the budgeting, performance and forward planning systems including annual, quarterly and ad hoc budgets and report these to HQ on a timely basis
- Ensure timely preparation of financial reports to donors and management at all levels, explaining the outputs and enabling quality decision making across the programme
- Technical Support - Provide technical financial and accounting services to all Amref Health Africa operations in Southern Africa field offices and monitor their overall financial performance
- Compliance - Ensure that statutory requirements affecting both Amref Health Africa and Amref Health Africa in Southern Africa field Offices are met accurately and on time
- Staff Management and Capacity Building - Manage performance and development of all line reports and their teams.
- Continuously evaluate the performance of the finance department in Southern Africa and build individual and institutional capacity in financial management
- Accounting and cash flow management - Ensure proper books of account are maintained and kept up to date and that the requirements set out in the Finance Manual and the Procurement Manual are met.
- Monitor staff and other debtors’ accounts regularly to ensure timely recovery.
- Manage donor call down requests and cash flow planning.
- Comply with all statutory requirements and deadlines as impact on the Finance function.
- Liaise with internal and external auditors and respond to queries, observations and recommendation
FINANCE aND ADMINISTRATION MANAGER
HABITAT FOR HUMANITY
LILONGWE
2009.09 - 2015.12
- Strategic Functions: Actively participates in developing the HFH Malawi Strategic Plans in line with the global HFHI strategic plans.
- Manage the accounting functions: Directly manage the development, documentation, implementation, and monitoring of HFH Malawi’s financial transactions to ensure that transactions are recorded, in line with fund accounting policies, on an accurate and timely basis and financial reports are provided to stakeholders by the prescribed deadlines.Managed expense tracking and personnel vouchers.Identified and corrected miscalculations and financial discrepancies to support quality assurance.
- Maintain a strong Internal Control environment: Promote a shared culture and ownership of maintaining strong internal controls throughout the organization. Directly manage the development, documentation, implementation, and monitoring of internal control processes that are in line with existing HFHI and HFH Malawi finance policies and minimize loss of organization’s assets. Promote a culture of strong internal controls throughout the organization
- Financial Management: Produce and analyse timely and accurate “Actual vs. Budget” financial statements direct from the National Office’s financial database. Produce monthly management accounts and monitoring for performance and efficiency. Analyse National Office’s financial data on a monthly basis; track key indicators and timelines. Provide written or verbal analysis to stakeholder’s key management staff, the board and, the area office and HFHI as required.Analyzed budgets, forecasts and current trends to support overall financial operations.
- Annual planning and budgeting: Work with other departments to develop and finalize the annual plan and budget. Ensure that all required information is submitted to HFHI AME area office within deadlines and that questions, feedback, etc. are responded to in a timely manner. When finalized ensure that the annual plan and budget is accurately incorporated into the annual MOU between HFH Malawi and HFHI AME area office. Coordiate the board of director approval process of both the annual plan/budget and the MOU.
- Control and manage the assets of the National Organization: Develop, maintain and regularly update the physical assets of the organization through an appropriate asset tracking systems. Ensure that the assets of the organization are maintained safely and securely.
- Tax and compliance management and administration- Ensure that the organization at all times remains compliant to all relevant laws and regulations by constantly monitoring the legal and regulatory environment and ensuring adherence to the same.
- Payroll Administration- Oversee the outsourcing of the HFH Malawi’s payroll ensuring timely and accurate payroll data is provided to vendor. Ensure that statutory deductions are remitted to government in a timely and consistent manner
- Cash Flow Management-Ensure that the HFH Malawi is well resourced by monitoring organizational cash flow and submitting timely International Transfer requests to HFHI AO as needed and appropriate.
- Risk Management: Manage the operating environment to minimize risk for the potential loss of organizational resources and reputation. Advise the board of directors and management on corrective measures needed and success of previous actions taken. Support all internal and external audits ensuring the timely implementation of all audit recommendations.
- Fundraising and Grants Management: Prepare budgets for all concepts papers and proposals in cooperation with the Resource Development and Operations department. Track expenditure of all grants and projects and prepare timely financial reports for local management, as well as for donors, in agreed donor format.
- Procurement: Have managerial oversight over the procurement process in ensuring that all procurements for the organization meet the standards of prudence, cost, accountability and fairness.
Education
MBA - Finance And Accounting
University of Derby
United Kingdom 2009.06 - 2011.03
Skills
Corporation finance regulation proficiency
Timeline
HEAD oF FINANCE aND OPERATIONS- SOUTHERN AFRICA
AMREF HEALTH AFRICA
2022.01 - Current
FINANCE aND ADMINISTRATION MANAGER
HABITAT FOR HUMANITY
2009.09 - 2015.12
MBA - Finance And Accounting
University of Derby
2009.06 - 2011.03
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